Description

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YMCA Overnight Camps provide youth the opportunity to learn new skills, gain an appreciation for the outdoors, while experiencing achievement, relationships, and belonging. Help setup the overnight camp week for success by providing administrative support. Admin Aides live in cabins and assist the Cabin Counselors with campers during the evenings and overnight.

Availability: Overnight Camp and training runs between July 5-August 14. Unit Leads are required to live on site during camp training and sessions-all meals, snacks, and lodging are provided during those times. Camp staff receive time off on the weekends and breaks throughout the week. 

Job Duties/Responsibilities:

• Prepare and distribute weekly camp rosters and paperwork
• Assist with administrative duties, including opening and closing day procedures, and check-in and drop-off processes for staff and campers
• Support in running and managing our in-person camp store
• Provide parents/guardians appropriate information as needed for their children to have a successful camp experience
• Prepare and send routine camp communications
• Process and send daily mail
• Print and distribute camper activity schedules
• Upload daily camp photos and prepare social media posts
• Admin Support Aides step into a cabin counselor role when needed and provide other general camp support such as supporting activities, working with groups of campers, camp organizations and preparation for future sessions.
• Perform other duties as assigned

Requirements

Qualifications: 

           Minimum age 18

           Highly detail-oriented with strong organizational skills

           Ability to proactively find solutions and effectively prioritize tasks & deadlines

           PC skills and familiar with Word and Excel and the ability to quickly learn camp software

           Fluency in second language desired

Y Culture:

        Build relationships with a diverse membership base in culturally responsive ways, connect members with one another and to the YMCA

        Exhibit Caring, Honesty, Respect and Responsibility

        Complete required training and certifications within established guidelines

        Arrive on time ready for shift, clock in/out within timekeeping system

Embrace Leader Core Competencies:

Mission Advancement: 

        Accepts and demonstrates the Y’s values

        Demonstrates a desire to serve others and fulfill community needs

        Recruits volunteers and builds effective, supportive working relationships with them

        Supports fundraising

Collaboration: 

        Works effectively with people of different backgrounds, abilities, opinion, and perceptions

        Builds rapport and relates well to others

        Seeks first to understand the other person’s point of view and remains calm in challenging situations

        Listens for understanding and meaning; speaks and writes effectively

        Takes initiative to assist in developing others

Operational Effectiveness: 

        Makes sound judgments, and transfers learning from one situation to another

        Embraces new approaches and discovers ideas to create a better member experience

        Establishes goals, clarifies tasks, plans work, and actively participates in meetings

        Follows budgeting policies and procedures, and reports all financial irregularities immediately

        Strives to meet or exceed goals and deliver a high-value experience for members

Personal Growth: 

        Pursues self-development that enhances job performance

        Demonstrates an openness to change and seeks opportunities in the change process

        Accurately assesses personal feelings, strengths, and limitations and how they impact relationships

        Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-the-date knowledge and skills in technology

Physical and Mental Demands:  The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job.  

Physical Demands: 

Ability to plan, lead and participate in a range of activities in a variety of outdoor/indoor settings. While performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to handle, feel or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.

Mental Demands:

While performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve non-routine and complex problems; may use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with frequent interruptions; and interact with members, staff, volunteers, and others encountered in the course of work, some of whom may be dissatisfied individuals.

Working Conditions:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Typically interaction with others is busy, constant and occasionally interruptive. Work may be demanding at times. May require ability to work irregular hours. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job descriptions represent a general outline of job duties, functions and qualifications. They are not intended to be comprehensive in nature. In addition, jobs evolve over time and therefore their description may not reflect the precise nature of the position at a given point in time.